“An ounce of prevention is worth a pound of cure.”
One good way to help your organization avoid claims related to a procurement process is to provide some simple training to your staff members who will be participating in the procurement process. In many cases your internal evaluation team will include individuals for whom procurement is not an everyday part of their jobs. These staff members will likely be unaware of the basic principles, rules, and processes with which your organization must carry out its procurement activities.
DDO believes that there is significant value in educating your internal procurement team on such things as:
- conflicts of interest;
- treatment of incumbent vendors;
- the dangers of politicizing procurement decisions;
- communication with proponents during the procurement process;
- process transparency; and
- equal treatment of vendors.
If your staff are unfamiliar with the above-listed ideas, which are essential for a properly run procurement process, a staff member could unwittingly put your organization in breach of applicable procurement rules. Such a breach could force you to re-do the relevant procurement process and put your organization at risk of a legal claim brought by an unhappy proponent.
DDO can help you to create simple and efficient tools to ensure that your procurement team has knowledge of (or, as applicable, are simply reminded of) essential procurement rules prior to their participation in a procurement process.
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