By Date

Legal Issues for Family Health Teams – Monthly Teleconference 2016

DDO Health Law runs a monthly call-in program to discuss legal issues facing family health teams (FHTs). These calls are for Executive Directors, Lead Physicians and human resources personnel for FHTs and family health organizations (FHOs)/family health networks (FHNs).

What are the topics for 2016?  (Note: If the date has passed, a recording of the session may be available)

  • January 7 – Managing an older workforce/dealing with employees past retirement age
  • February 4 – Providing services to kids and youth
  • March 3 – Providing services to the elderly
  • April 7 – Pros and cons of becoming a charity
  • May 5– Privacy updates (including managing staff who are also patients)
  • June 2 – Emergency preparedness
  • July – no call
  • August – no call
  • September  8 – Managing difficult situations involving patients and families
  • October  6 – Investigating complaints against physicians who are not employees
  • November  3 – Mental health 101
  • December  1 – Social media and the law 

    Monthly calls are scheduled over the lunch hour from 12pm – 1pm on the first Thursday of the month. There are no calls scheduled for July or August.

Why join?

  • You will hear from legal experts who understand FHTs (and your relationship with your FHOs/FHNs)
  • You get 10 monthly calls on  the latest legal topics and trends affecting FHTs
  • You will have a chance to ask questions and share stories with your FHT colleagues
  • Your FHT will receive a 10% discount on all in-service training by DDO Health Law in 2016
  • You can be added to our email list to receive legal updates as they happen
  • The calls are exclusively for FHTs – so you know you are getting information relevant to your day-to-day work
  • You can have as many people from your FHT and affiliated FHOs/FHNs (physicians) on each call – the flat fee is per FHT

What is the cost? and how do I sign up?

There is a flat fee for an annual subscription. Fees are per FHT. Please contact Franca Latino at flatino@ddohealthlaw.com for details about this program, fees and how to sign up or if you are having technical difficulties on the day of a session.

Emergency Preparedness Program for Health Care Organizations

September 2015

At DDO Health Law, we understand your organization’s need to put in place a robust emergency management plan (including for some organizations, by September 30, 2015). We have developed a 12-step program to help you meet that deadline and then continue to prepare your organization in case of emergency such as fire, flood, or pandemic.  Our program reflects current best practices, including materials provided by at least one local health integration network to its health services providers. We have read all of these materials and pulled from them and other resources to determine current best practices — so that you do not need to.

DDO Health Law’s Emergency Preparedness Program offers your organization the comfort and assurance of:

  • Understanding the pillars of emergency management, including Prevention and Mitigation, Preparedness, Response, Recovery
  • Creating organization-specific emergency management plans to establish simultaneous response to fires and other emergencies
  • Effectively participating in system level preparedness and coordinating emergency response with other health service providers
  • Properly training team members in case of emergency
  • Identifying key gaps, including hazard identification and risk analysis
  • How to best communicate with your clients, their families, the public and the media

The DDO Health Law Emergency Preparedness Program provides you with:

  •  Dial-in series. You will be invited to take part in 5 phone sessions, scheduled in September 2015. We will provide you ahead of the calls a template plan, the 12 steps you need to take to be ready, and other templates and materials. Noon sessions are:
    • Thursday, September 3
    • Friday, September 11
    • Thursday, September 17
    • Thursday, September 24
    • Final session with open Q&A on Monday, September 28
  • Training materials. You will be provided template training materials for team members, including a training slide deck you can circulate before your Board signs off, even before you schedule an in-person session to walk your team through the training.
  • Admin on call workbook. DDO Health Law previously wrote an administrator on call workbook to help health care staff deal with various kinds of crises. It is the bedrock of emergency management. We will provide you a copy of this workbook, and a draft chapter specifically on emergency preparedness. We will also provide you a copy of the updated workbook once available, for your future reference.
  • Mutual aid/assistance agreement. This template agreement is ready to be used in the event that an emergency strikes your organization, and you need to quickly put into place legal arrangements to backfill services.
  • Briefing note for your senior leadership and Board. Written by DDO Health Law, it will state that you have signed up for and participated in the DDO Health Law program, have been provided with the materials described here, and that you have undertaken that you have “filled in the blanks” and taken the steps we’ll discuss in the dial-ins. As long you have done this, we are prepared to say that your organization is compliant and that your Board should feel assured that it can sign the M-SAA by September 30, 2015 as requested by at least one LHIN. For others who do not need a September 30 signoff, the materials and briefing note still serves as a baseline for your Board and shows a measure of your due diligence.
  • Board resolution. Template Board resolutions will be provided, both for those organizations that must meet the September 30 deadline, and a more generic one for those that do not.
  • Feel free to include whomever you wish on the dial-in. The flat fee covers any team members you want to have at your table to listen in and ask questions as you work through and finalize your plan and program.

Registration is $1,000.00 plus HST ($1,130). We accept Visa or cheques.

Fax to Franca Latino at (416) 967-7120; or call her at (416) 967.7100 ext. 242 to say you will register and how you will pay.

DDO HEALTH LAW

Mary Jane Dykeman and Kate Dewhirst are partners at DDO Health Law, a boutique health law firm in Toronto. They frequently advise on risk management issues relating to health care organizations premises, reputational risk, staff issues and other crises. Mary Jane was recently part of a fire safety emergency preparedness panel at the 2015 OANHSS annual convention. Mary Jane and Kate work extensively with community providers, large and small hospitals, community support services providers, disease associations, long-term care homes, family health teams, community health centres, retirement homes and other housing and health service providers.

Feel free to email or call Mary Jane Dykeman at (416) 967-7100 ext. 225 with any questions

Legal Issues for Family Health Teams – Monthly Teleconference 2015

DDO Health Law runs a monthly call-in program to discuss legal issues facing family health teams (FHTs). These calls are for Executive Directors, Lead Physicians and human resources personnel for FHTs and family health organizations (FHOs)/family health networks (FHNs).

What are the topics for 2015?  (Note: If the date has passed, a recording of the session is available)

  • January 8th – Managing sick leave
  • February 5th – Tips for FHTs when a physician leaves the FHO (retirement/leave of absence/sick leave/other
  • March 5th – Procurement 101
  • April 2nd – Human rights law 101
  • May 7th – Governance tips and trends
  • June 4th – Real estate and leasing law
  • July – no call
  • August – no call
  • September 10th – Contracts 101
  • October 8th – Privacy Updates
  • November 5th – Overtime and Hours of Work
  • December 3rd – Consent to treatment 101 

    Monthly calls are scheduled over the lunch hour from 12pm – 1pm on the first Thursday of the month. There are no calls scheduled for July or August.

Why join?

  • You will hear from legal experts who understand FHTs (and your relationship with your FHOs/FHNs)
  • You get 10 monthly calls on  the latest legal topics and trends affecting FHTs
  • You will have a chance to ask questions and share stories with your FHT colleagues
  • Your FHT will receive a 10% discount on all in-service training by DDO Health Law in 2015
  • You can be added to our email list to receive legal updates as they happen
  • The calls are exclusively for FHTs – so you know you are getting information relevant to your day-to-day work
  • You can have as many people from your FHT and affiliated FHOs/FHNs (physicians) on each call – the flat fee is per FHT

What is the cost? and how do I sign up?

There is a flat fee for an annual subscription. Fees are per FHT. Please contact Franca Latino at flatino@ddohealthlaw.com for details about this program, fees and how to sign up or if you are having technical difficulties on the day of a session.

Legal Issues for Family Health Teams – Monthly Teleconference 2014

DDO Health Law runs a monthly call-in program to discuss legal issues facing family health teams (FHTs). These calls are for Executive Directors, Lead Physicians and human resources personnel for FHTs and family health organizations (FHOs)/family health networks (FHNs).

What are the topics for 2014?  (Note: If the date has passed, a recording of the session is available)

  • January 9 –  Tips for human resource management when your FHO/FHN employs separate staff, uses FHT staff after hours, shares staff with the FHT or when your FHO/FHN wants to transfer staff to the FHT to employ
  • February 6 – Tips for using email to communicate with patients
  • March 6 – FHT/FHO Governance 101
  • April 3 – Tips for managing absentee employees
  • May 1 – Tips for being a lead agency in provincial health initiatives – what do FHTs have to know? (such as HealthLinks)
  • June 5 – Responding to Complaints (dealing with complaints from families/patients)
  • September 4 – Tips for managing disputes between staff
  • October 2 – Service agreements between FHTs and FHOs – what should be included
  • November 6 – Tips for terminating employees
  • December 4 – Tips for allowing external health care providers to chart in your eMR

Monthly calls are scheduled over the lunch hour from 12pm – 1pm on the first Thursday of the month. There are no calls scheduled for July or August.

Why join?

  • You will hear from legal experts who understand FHTs (and your relationship with your FHOs/FHNs)
  • You get 10 monthly calls on  the latest legal topics and trends affecting FHTs
  • You will have a chance to ask questions and share stories with your FHT colleagues
  • Your FHT will receive a 10% discount on all in-service training by DDO Health Law in 2014
  • You can be added to our email list to receive legal updates as they happen
  • The calls are exclusively for FHTs – so you know you are getting information relevant to your day-to-day work
  • You can have as many people from your FHT and affiliated FHOs/FHNs (physicians) on each call – the flat fee is per FHT

What is the cost? and how do I sign up?

There is a flat fee for an annual subscription. Fees are per FHT. Please contact Allison Rose-Guy at arg@ddohealthlaw.com for details about this program, fees and how to sign up.

How to be a Confident and Responsive Administrator on Call

Workbook available for sale covers topics such as: Understanding Your Role within the Health Sector; Legislative and Regulatory Framework; The Role of the Administrator on Call; Practical Tips for the Administrator on Call; Key Elements of the Admin on Call Binder; How to Prioritize Emergencies; Communication Guidelines; Tips for Dealing with the Media; Documentation